As Panda Drum scales from $25M toward $60M, the founder is looking for a trusted Executive Assistant to work directly alongside him.

This is a high-exposure role with no layers between you and the decision-maker. You will take ownership of calendar management, travel coordination, communication flow, and internal follow-through to keep operations running efficiently.

WHO THEY ARE

Panda Drum began as a single-product music brand and has grown into a $25M+ global DTC company serving customers in 50+ countries.

The team operates lean and moves quickly. Decisions are made based on data, accountability is clear, and ownership is expected. The focus is on execution and building systems that support sustainable, profitable growth.

This is a full‑time, remote contractor role supporting a team on the CET timezone.

WHAT’S IN IT FOR YOU

• For candidates based in Poland, there is a clear path to full-time employment after a successful contractor period
• Compensation ranges from $3,500–$4,000 USD per month, with additional performance bonuses based on the impact you create in the role
• Work closely with the founder and gain visibility into senior hiring, supply chain coordination, and seven-figure ad spend discussions
• A clear progression toward a Chief of Staff position for the right fit, based on performance and demonstrated ownership
• Fully remote setup with required daily overlap in CET working hours
• You’ll be trusted to manage priorities independently and improve processes where needed

WHAT YOU’RE GETTING INTO

You will serve as the founder’s primary operational support in a business operating across Europe, the US, the Middle East, and China.

This includes:

• Owning a complex multi-time-zone calendar and ensuring zero scheduling conflicts.
• Managing international travel end-to-end (flights, hotels, visas, ground transport, and expenses).
• Monitoring Slack and email, triaging communication so only founder-level decisions require founder attention.
• Tracking key deliverables across the remote team and ensuring follow-ups happen on time.
• Building and maintaining clear systems in Notion or Airtable to reduce operational friction.
• Coordinating onboarding logistics for new hires.
• Handling occasional essential personal coordination related to travel or administration.

The founder works across CET, US, and Asia time zones. Occasional out-of-hours responsiveness is expected when matters are time-sensitive.

WHO YOU ARE

• 2+ years supporting a founder, CEO, or senior executive in a high-growth environment
• Experienced managing complex calendars across multiple time zones
• Comfortable operating in Slack, Notion, Airtable, and project management systems from day one
• Able to work independently, prioritize effectively, and follow through without supervision
• Clear and direct in communication, with strong judgment on when escalation is required
• Calm and structured in a fast-moving environment

Bonus points if you have:

• Experience in a high-growth DTC or eCommerce brand
• Fluency in Polish

WHAT SUCCESS LOOKS LIKE

30 Days:

• You have taken full ownership of the calendar with zero scheduling conflicts
• You have managed all travel end-to-end without founder involvement
• You have mapped recurring workflows and identified the top three time drains
• You have implemented communication triage so only founder-level decisions reach the founder

60 Days:

• You have implemented at least two process improvements that reduce operational friction
• You have taken full ownership of onboarding logistics for new hires
• The team consistently routes operational matters through you before escalating to the founder

90 Days: 

• You have reduced the founder’s operational workload by 50%+ compared to day one
• You have established a structured accountability system with tracked deliverables and automated follow-ups
• You are independently running the weekly operations cadence