JOB DESCRIPTION

Title: Accounts Assistant

Location: Remote

Permanent | Full-Time

Reporting to: Head of Finance

Overview

An exciting opportunity exists for a detail-oriented and proactive Accounts Assistant to join a dynamic international business on a fully remote basis.

Working closely with the Head of Finance, the successful candidate will provide day-to-day support across accounts payable, reconciliations, financial administration, and reporting. This is a highly process-driven role that requires exceptional accuracy, strong organisational skills, and the ability to work independently while meeting strict deadlines. The ideal candidate will have experience working with cloud-based accounting systems, possess excellent written communication skills, and enjoy working within a structured, fast-paced finance environment. This role also offers genuine opportunities for growth as the finance function continues to expand.

Key Responsibilities

Accounts Payable

• Process supplier and contractor invoices from receipt through to payment
• Verify invoices against contracts and supporting documentation
• Ensure accurate coding and allocation of expenses within the accounting system
• Prepare weekly supplier payment runs for review and approval
• Respond to internal and external accounts payable queries in a professional and timely manner
• Assist with raising customer invoices and credit notes when required

Financial Processing & Reconciliations

• Perform daily bank reconciliations and ensure all transactions are accurately matched and coded
• Maintain accurate financial records across accounting and internal business systems
• Assist with quarterly VAT reconciliations and supporting documentation
• Support budget monitoring and variance analysis
• Ensure all financial information remains accurate and up to date

Reporting & Financial Controls

• Assist with the preparation of financial reports, budgets, and forecasts
• Prepare monthly sales commission calculations and supporting schedules
• Identify discrepancies, investigate variances, and resolve financial queries
• Escalate financial issues where appropriate and recommend process improvements
• Ensure financial records are audit-ready and compliant with internal controls

Systems & Administration

• Maintain accurate records within the accounting platform and internal CRM system
• Follow established financial processes and internal procedures
• Support the continuous improvement of finance processes and controls
• Work closely with operational teams to resolve finance-related queries
• Assist with ad hoc finance and administrative projects as required

Requirements

• Relevant qualification in Accounting, Finance, Bookkeeping, or equivalent practical experience
• Previous experience in an Accounts Assistant, Accounts Payable, Bookkeeping, or similar finance role
• Experience working with Xero or a comparable cloud-based accounting system
• Strong numerical ability and exceptional attention to detail
• Excellent written English communication skills
• Highly organised with the ability to manage recurring tasks independently
• Comfortable working remotely with minimal supervision
• Strong Microsoft Excel skills
• Ability to prioritise workload and meet recurring deadlines

Advantageous

• Previous experience working within a UK-based accounting environment
• Knowledge of UK VAT regulations and reporting
• Experience within a service-based, events, or professional services environment
• Exposure to CRM or integrated business management systems

Key Competencies

• Exceptional attention to detail and accuracy
• Strong organisational and time management skills
• Process-driven with a structured approach to work
• Analytical and problem-solving ability
• Professional written and verbal communication
• Ability to work independently and proactively
• Strong sense of accountability and ownership
• Reliable, adaptable, and deadline-driven

Profile

This opportunity is ideally suited to a finance professional who enjoys structured, process-driven work and takes pride in delivering accurate, high-quality financial administration. The successful candidate will be proactive, dependable, and comfortable working independently within a fully remote environment while collaborating closely with the wider business. This role offers an excellent opportunity to grow within a supportive finance team and contribute to the ongoing success of a well-established international organisation.