Job Description

Function / Title: Junior Financial Assistant

Department: Finance

Location: Cape Town / In Office

Reports to: Accountant / Head of Finance

Job Purpose

The Junior Financial Assistant supports the finance function within a property management environment by ensuring accurate financial processing, timely reporting, and effective control of income, expenses, reconciliations, and owner/tenant-related financial matters.

This role plays a key part in maintaining financial accuracy, supporting audits, and ensuring compliance with internal controls and financial procedures.

Key Responsibilities

Financial Processing & Accounting

• Capture and process supplier invoices, owner charges, and journals accurately and timeously.
• Maintain accurate general ledger records and supporting documentation.

Property & Owner Accounting

• Prepare and review owner statements, ensuring all charges and recoveries are correctly reflected.
• Reconcile property income and expenses against budgets and highlight variances.
• Track under- and over-recoveries and assist with reporting and explanations.

Accounts Payable & Receivable

• Reconcile creditor and debtor accounts and resolve discrepancies.
• Monitor outstanding balances and follow up where required.

Reporting & Analysis

• Support audit processes and provide required documentation.

Systems & Administration

• Maintain accurate records across property management and accounting systems.
• Ensure all documentation is correctly uploaded and filed (e.g. Teams/SharePoint).
• Adhere to internal controls, finance policies, and regulatory requirements.

General Support

• Provide support to the Finance Accountant and Management where required.
• Assist with ad hoc finance and administrative duties.

Skills & Competencies

• Strong attention to detail and high level of accuracy.
• Good understanding of accounting principles and financial controls.
• Ability to manage deadlines and work under pressure.
• Strong analytical and problem-solving skills.
• Effective communication and stakeholder management skills.
• High level of integrity and confidentiality.

Qualifications & Experience

• 1–3 years’ experience in a finance or accounting role.
• Experience within property management, hospitality, or a similar industry is advantageous.
• Experience with accounting software (e.g. Xero, Sage, or similar).
• Proficiency in Microsoft Excel.
• Familiarity with property management systems is advantageous.

Working Relationships

• Internal: Finance team, General Managers, Property Managers, Operations

Performance Measures

• Accuracy and timeliness of financial processing.
• Completion and accuracy of reconciliations.
• Compliance with finance policies and procedures.
• Quality and reliability of financial reporting and supporting schedules.